ACCOMMODATION
GUARANT International has been appointed as the official hotel accommodation agent for the 24th Conference of the European Colloid and Interface Society (ECIS 2010) and will handle all related arrangements.
A number of hotels of various categories at reduced rates will be available for participants of ECIS 2010. A list of hotels can be found here.
Group reservations
For group reservations with special rates and benefits please contact the Congress Secretariat at: e-mail address: ecis@guarant.cz, telephone number: +420 281 001 444 or fax number: +420 284 001 448.
How to make a hotel reservation
Please note that the on-line Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all on-line forms.
Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and to the fact that distribution of rooms in many hotels is limited, accommodation cannot be guaranteed after June 25, 2010 although GUARANT International will make every effort to meet participants’ requirements.
Any reservation made after June 25, 2010 is subject to availability.
All rates quoted are per room per night including 10 % VAT and breakfast (except for Residence Hall Petrská). All rates quoted are per room per night including breakfast and 10 % VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.
Extras are to be paid directly at the hotel reception before departure.
Reservation confirmation for Residence Hall Petrská
The full payment of accommodation is required to guarantee the reservation. After the full payment is received, your reservation will be confirmed in writing by e-mail.
Accommodation must be paid before August 10, 2010
Reservation confirmation for other hotels
A one-night deposit is required to guarantee the reservation. After the first night deposit is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in/out.
A one-night deposit must be paid until June 25, 2010.
Cancellations, changes and refunds
Please inform GUARANT International about any amendments or cancellations in writing by fax: +420 284 001 448 or e-mail: ecis@guarant.cz . Telephone amendments will not be accepted.
Date of delivery of your written cancellation to the Congress Secretariat will be considered as the date of cancellation.
Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the congress.
Cancellation conditions for Residence Hall Petrská
The following cancellation conditions apply to the cancellation or shortening of a reservation:
| Until August 10, 2010 |
Full refund (less 10 EUR handling fee) |
| August 11, 2010 |
August 20, 2010 20% of total amount |
| August 21, 2010 |
August 27, 2010 50% of total amount |
| From August 28, 2010 |
60% of total amount
|
| From July 17, 2010 |
100% of total amount |
| No show |
100% of total amount |
Cancellation conditions for other hotels
The following cancellation conditions apply to the cancellation of a hotel reservation:
| Cancellation before and on June 25, 2010 | full refund (less 30 EUR handling fee) |
Cancellation after June 25, 2010
| one night cancellation fee |
No show
| one night cancellation fee |
In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; the room will then be released.
Change of the date of arrival is possible until 12 noon prior to the scheduled arrival date. In case the request of a change is received after 12 noon, a one-night cancellation fee will be charged.
Terms of payment
For reservations after June 25, 2010: Please note that payment by bank transfer is possible until 20.08.2010.
After this date only payments by credit cards will be accepted (you can either use on-line payment system or send us an authorization form as mentioned below).
Hotel accommodation must be paid in Euro by:
Bank Transfer
Bank name: Ceskoslovenska obchodni banka
Bank address: Na Prikope 18, 110 00 Prague 1, Czech Republic
Account name: GUARANT International spol s.r.o.
Account number: 478 533 893
IBAN: CZ69 0300 0000 0004 7853 3893
BIC/SWIFT code: CEKOCZPP (If you were asked for 11 digits when filling in the BIC/SWIFT please use the following form of BIC/SWIFT: CEKOCZPPXXX)
Details of payment: ECIS 2010 / participant’s name
The participant’s name should be clearly legible otherwise the payment cannot be identified. All payments made by bank transfer have to be net of all bank charges. To simplify the identification of your payment please enclose a copy of your bank transfer with the registration form and send it to the Congress Secretariat by fax: +420 284 001 448.
Credit Cards
Only Mastercard/Eurocard, VISA, Diners Club and American Express credit cards are accepted.
For payment by credit card please use the Online Payment System (available after login). Please note that payment through the online system is available once the Letter of Confirmation is received.
You can also complete Credit Card Payment Authorization Form and send it signed by a card holder to Congress Secretariat by fax: +420 284 001 448.
Credit cards will be charged in local currency – Czech crowns (CZK) by using the exchange rate of the Czech National Bank on the date of payment. The approximate exchange rate is 1 EUR = 25 CZK.